Rockport Center for the Arts Announces Search for Part Time Administrative Assistant
Rockport Center for the Arts (RCA), a vibrant and prestigious multi-disciplinary arts organization celebrates 54 years of operation in 2023. Poised for growth, the organization has just opened a brand-new campus in the heart of Downtown Rockport that features state-of-the-art education, exhibition, as well as new culinary arts, performing arts and conference space. The project will transform downtown while significantly increasing operations for the Center, particularly with the additional of a venue center that will be the home for new RCA cultural arts programming as well as available to rent to the public. In preparation for dynamic growth, the organization seeks an energetic individual with an interest in the Arts to join the staff team.
Title: Administrative Assistant
Reports To: Deputy Director
FLSA Classification: Non-Exempt
Status: Part-time, 30 hrs/week
Schedule: Monday-Friday, 9 am – 3:30 pm
Approved By: Executive Director
Effective Date: April 24, 2023
Application Deadline: Open until filled
Essential duties and responsibilities
• Provide administrative support to staff team to ensure efficient operation of office.
• Handle multiple projects.
• Answer phone calls, check mail, schedule meetings and support visitors.
• Carry out data entry tasks to maintain contact lists
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Produce and distribute correspondence memos, letters, emails and forms
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Submit and reconcile expense reports
• Maintain clean and orderly reception area.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this
position. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications & Requirements
• High School Diploma required. Bachelor’s degree preferred.
• Valid drivers license and personal vehicle for company business errands.
• A minimum of two years’ experience in administration or assistant work preferred.
• Teamwork, interpersonal skills, and the ability to develop good relationships with internal and external contacts and to work collaboratively with diverse constituencies including people from diverse socio-economic and ethnic backgrounds required
• Excellent time management skills and ability to multi-task and prioritize work required
• Excellent written and verbal communication skills required.
• Computer literacy with proficiency in Microsoft Office required with emphasis on Word and Excel
• Experience in database management preferred.
• Demonstrated enthusiasm and passion for the arts preferred.
Working conditions
• While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.
• Regular workweek schedule is Monday through Friday with periodic evenings and weekends, particularly tied to signature events and exhibit openings.
Physical requirements
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit; use their hands and arms to handle, reach, or feel; and talk and hear.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move items weighing up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Compensation:
Part-time position. $12-15/hr based on experience. Employment is at will with a six month probationary period.
To Apply:
To apply please submit a letter of interest, a resume, three professional references (no personal references), to karen@rockportartcenter.com. No phone calls, please.
For more information about Rockport Center for the Arts, please visit www.rockportartcenter.com.
Rockport Center for the Arts is an Equal Opportunity Employer.